Executive Marketing Assistant

    • Job Tracking ID: 512234-689536
    • Job Location: Charlotte Area, NC, SC
    • Job Level: Any
    • Level of Education: Any
    • Job Type: Full-Time/Regular
    • Date Updated: June 21, 2019
    • Years of Experience: Any
    • Starting Date: ASAP
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Job Description:

SUMMARY/POSITION OVERVIEW

The Executive Marketing Assistant will both administratively support the EVP of Marketing as well as being the project management leader on many departmental initiatives/priorities.

PRIMARY DUTIES & RESPONSIBILITIES

  • Maintaining follow-up as it relates to the executive support to insure the timely completion of projects
  • Tracking routine department budget items
  • Assisting with presentations as needed including preparing agendas, notices, minutes, if needed
  • Coordinating meetings, manage calendar, schedule appointments, etc.
  • Scheduling travel arrangements
  • Maintaining department timesheets
  • Processing expense reports
  • Processing invoices for approval and submission to Finance Department
  • Ordering and maintaining department office supplies
  • Other duties as requested to support the efficient operation EVP of Marketing

Experience and Skills:

JOB REQUIREMENTS

  • Bachelor’s degree preferred
  • Administrative Assistant work experience preferred
  • Skilled in Microsoft Office Suite (Word, Excel, Outlook and PowerPoint)
  • Continually maintains a high level of professionalism
  • Continually maintains a high level of confidentiality, and discretion
  • A strong interest in marketing and creative content development - prior experience in marketing and/or advertising or similar course work is a plus
  • Good interpersonal skills while exhibiting a pleasant disposition to deal with many personalities
  • Skilled and able to communicate effectively, both orally and in writing, with all levels of management, staff and external parties
  • Strong attention to detail
  • Good organization, and prioritization skills
  • A team player able to handle multiple tasks in tight timeframes with concurrent deadlines, however being able to be a self-starter who works independently while using sound judgment and initiative is a must
  • Follows established rules, and procedures

 

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus and work closely with data and numbers.
  • Typical office environment; travel between buildings on campus and between campuses.

 

INSP Core Values:

Servanthood

Excellence

Trust

Integrity

Accountability